Page 15 - HR Manual 2019

HR MANUAL
CHAPTER 3 APPOINTMENT, TRANSFERS ET. AL.
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The Institute’s selection & recruitment procedures are based upon the principles of appointment on merit
and equal employment opportunity. The Institute aims to appoint the candidate who is the best fit for the
vacant position, and the Institute does not discriminate against potential appointees on any grounds.

3.1 Recruitment Procedure

Whenever a need arises, the vacancy of the requirement is notified to the HR Office by the Deans of
the School/Heads of Sections along with the Manpower Requisition Form. The Manpower
Requisition Form will be scrutinized by comparing the forecasted workload for the forthcoming

semester. After forecasting, if the requirement is justified, the final sign off will be given by Pro Vice
Chancellor & Vice Chancellor and the same will be considered by the HR Office for further
processing.

 Advertisement: HR Office co-ordinates with the respective stakeholder for advertising in all
leading Newspapers and VIT Website.
 Acknowledgement: Applications are received by post / e-mail /in person in response to such

advertisements, are duly acknowledged by automated mail and sent to the respective Deans of
Schools.
 Scrutiny and screening: The Deans along with their team, scrutinize the applications and furnish

a list of eligible candidates who may be called for interview.
 Interview Schedule: HR Office in consultation with the Vice-Chancellor &

Pro-Vice Chancellor finalizes the interview schedule.
 Call for interview: Candidates who fulfill the eligibility criteria are sent interview intimation (e-
mail / phone) indicating the date and time of the Interview.

 Selection Committee: A Selection Committee is constituted from among the following officers for
any recruitment.
a. Vice-Chancellor

b. Pro-Vice-Chancellors
c. Respective Dean/ Director/ Section Head/ Asst. Director - HR
d. Experts from the respective Domain/ Subject, internal or external

 Verification of Certificates and Letters of Reference: Verification of certificates is done before the
interview at the HR Office. Similarly Letters of Reference certifying the conduct and character of the

candidate are also verified as to the authenticity of the facts submitted.

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