Page 16 - HR Manual 2019

 Should constantly strive to improve service to all stakeholders
 Providing any other expert assistance in the related field as per
the requirements/policy of the Institute.
 Recruiting, training and developing staff.
 Ensuring that staff get paid correctly, and on time.
 Benefits administration.
 Looking after the health, safety and welfare of all employees.
 Organising staff training sessions and activities.
 Monitoring staff performance and attendance
Asst. Director / Asst.  Advising line managers and other employees on employment
21 Manager / Manager / HR law and the employer's own employment policies and
/ C& B - HR Office procedures
 Ensuring candidates have the right to work at the organisation
 Negotiating salaries, contracts, working conditions or
redundancy packages with staff and representatives.
 Should constantly strive to improve service to all stakeholders
 Provide any other expert assistance in the related field as per the
requirements/policy of the Institute.
 Scheduling facilities (eg. Meeting rooms / Auditoriums /
Gallery) and services for the Institute
 Providing assistance and information to faculty, staff and outside
organizations regarding facility use and other amenities
 Coordinating the various conferences and/or requested services
including reserving conference rooms, determining catering
needs, preparing conference materials, tracking various
expenditures and revenues, collecting fees and maintaining any
necessary records
Manager / Asst. Manager
22 / Co-ordinator / Trainee -  Attending events to facilitate operations and responding to
emergencies or problems; ensuring that all aspects of events are
Events
implemented and controlled according to plans.
 Coordinating, determining and/or arranging physical
maintenance of facility as required; overseeing daily security of
facility; supervising the work of staff assigned in these areas.
 Compiling material for event program; maintaining mailing lists
for distribution of event calendar or other pertinent information
 Should constantly strive to improve service to all stakeholders
 Providing any other expert assistance in the related field as per
the requirements/policy of the Institute.
 Welcoming visitors by greeting them, in person or on the
telephone; answering the queries.
 Directing visitors by maintaining employee and department
directories; giving instructions.
 Maintaining security by following appropriate procedures;
monitoring logbook; issuing visitor badges.
 Maintaining telecommunication system by following
manufacturers' instructions for house phone and console
operation.
 Ensuring a safe and clean reception area by complying with
23 Receptionist
procedures, rules, and regulations. Maintaining continuity
among work teams by documenting and communicating actions,
irregularities, and continuing needs.
 Supporting various events of the University.
 Contributing to team effort by accomplishing related results as
needed
 Should constantly strive to improve service to all stakeholders
 Providing any other expert assistance in the related field as per
the requirements/policy of the Institute

16